Accounts Payable & Administrative Assistant

Job Title: Accounts Payable & Administrative Assistant
Location: Hastings, NE 68901
Pay: $18.50 – $20.00 per hour (based on education and experience)
Schedule: Monday – Friday | 7:30 a.m. – 4:30 p.m.
Position Type: 12-Month Position

Support Leadership. Manage Details. Keep Operations Running Smoothly.

We are seeking a dependable and detail-oriented Accounts Payable Administrative Assistant. This role is ideal for someone who thrives in a structured setting, values confidentiality, and takes pride in organization and accuracy.

Key Responsibilities

• Manage and maintain schedules

• Prepare invoices, reports, memos, letters, financial statements, and other documents using various software systems

• Read and analyze incoming correspondence and determine appropriate distribution

• Open, sort, and distribute mail, faxes, and email communications

• Maintain and retrieve records and documentation

• Greet visitors and manage office access appropriately

• Respond to routine correspondence and inquiries

• Perform general office duties including ordering supplies and basic bookkeeping

• Prepare agendas and coordinate arrangements for board and committee meetings

• Record, transcribe, and distribute meeting minutes

• Make travel arrangements

• Supervise and train staff as needed

• Maintain confidentiality

• Adhere to all policies

• Foster positive professional relationships

Qualifications

• High school diploma or GED required

• Strong attendance and reliability required

• Ability to manage multiple tasks and meet deadlines

• Strong written and verbal communication skills

• Professional demeanor and high level of confidentiality

• Proficiency with word processing, spreadsheets, and office software

Benefits Upon Hire

• 65% Employer-Paid BCBS Health Insurance

• Paid Sick Leave

• NPERS Retirement

• Long-Term Disability and Life Insurance

If you are organized, dependable, and ready to contribute to a professional educational environment, apply today to be considered for this opportunity.

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